About & Expertise
Specialist consulting practice combining 15+ years of EU programme delivery, large-scale civic engagement, and governed AI workflow implementation for organisations that need reliable systems, accountable delivery, and credible documentation not just AI advice.
In brief: Post AI Systems combines large-scale EU programme delivery experience, civic engagement expertise and applied AI implementation to help organisations design, coordinate, and deliver complex initiatives with clear ownership, quality control, and credible documentation.
The Practice
Built for high-accountability delivery.
Post AI Systems is a Berlin-based specialist consulting practice for organisations working under institutional, operational, and governance constraints. We help clients move complex initiatives from planning to operation by designing governed AI-enabled delivery systems, structured workflows, and accountable implementation models. We primarily integrate proven AI tools and platforms rather than building custom software from scratch, because most clients need implementation speed, maintainability, and accountability more than bespoke code.
Our work is measured by deliverables that hold up in practice: defined scope, working systems, operational responsibilities, and documentation that remains usable after handover. That implementation discipline is what makes AI adoption credible in environments where outputs are scrutinised, partners are many, and oversight is non-negotiable.
Joe Mac
Founder & Principal Consultant · Berlin, Germany
Joe Mac leads the practice and is directly involved in the strategic architecture, quality control, and delivery logic of each engagement. This gives clients continuity from first discussion to final handover, while ensuring that the work remains aligned with institutional objectives, governance requirements, and practical implementation constraints.
Where additional capacity or specialist expertise is needed, Post AI Systems brings in trusted collaborators in policy, research, technology, facilitation, or communications — matched to the assignment and managed within one coherent delivery plan
Accountable Delivery Model
Every engagement is organised through one accountable delivery structure. Clients work with a clear point of responsibility, defined scope, explicit review checkpoints, and documented ownership of final outputs.
When specialist collaborators are required, they are integrated into the same delivery plan with clear responsibilities, quality controls, and review roles. This keeps delivery coherent while allowing capacity to expand where the assignment requires it.
Track Record
Experience that informs how we build.
Our background spans large, multi-country initiatives with formal governance and reporting requirements — including European Commission–funded collaborations with complex partner structures and significant budgets. Combined with practical AI implementation experience across automation platforms, workflow orchestration, and governed agent systems, that foundation directly shapes how we design operational systems: disciplined information flows, reliable coordination mechanisms, AI-assisted delivery pipelines, and governance that works across institutions.
15+
Years EU Programme Delivery
50M
EC-Funded Programme Experience
1000
Citizens · Conference on the Future of Europe
350+
Consortium Partners Coordinated
Flagship Example — Large-Scale Civic Engagement
We contributed to the coordination of the Conference on the Future of Europe — on behalf of the European Commission, the Council of Europe, and the European Parliament. This constituted the largest deliberative participatory process ever conducted in Europe, involving 1,000 citizen participants across multiple countries.
This work established deep operational experience in transnational coordination, structured facilitation, synthesis at scale, and defensible reporting under high public scrutiny.
Flagship Expertise — Leading Complex EC Research & Innovation Consortia
We bring a distinguished track record in designing, coordinating, and managing large-scale European Commission-funded initiatives. Having led five consortia at the coordination level and partnered in numerous others, most of them with budgets exceeding €3 million, we thrive in high-stakes, multidisciplinary environments.
Our work spans complex partnerships across scientific, technological, social, economic, and cultural domains. This extensive experience has forged a core capability that defines our approach: the ability to harmonize fundamentally different fields of knowledge.
Our Core Value-Add
We excel at synthesizing fragmented expertise into unified strategies, robust governance structures, and the rigorous, defensible reporting required for international innovation.
We don't just manage projects; we translate high-level vision into coherent work packages and implementation
AI & Workflow Automation
Practical implementation of governed AI agent systems, workflow orchestration across communication channels and tools, approval-gated automation pipelines, and operational handover for complex institutional environments.
Research & Innovation Programmes
Programme operations, structured reporting, quality assurance, and delivery governance aligned with EU requirements across Horizon Europe and related instruments.
Large Consortia & Networks
Coordination frameworks for distributed actors universities, NGOs, technology firms, research centres, public authorities, and specialist partners including partner-role definition, work-package logic, monitoring, escalation routes, reporting discipline, and accountability mechanisms across complex EC-funded projects.
Civic Participation & Democracy
Citizens' assembly design, coordination and facilitation support, qualitative input management, synthesis workflows, and reporting formats that preserve legitimacy and public trust.
Our Mission
"To build, automate, and scale human-first, governed AI delivery systems — helping organisations accelerate execution, unlock new capabilities, and drive social, economic, and democratic transformation without losing oversight."
Responsible Practice
Ethics, human rights & responsible AI.
Work is designed to be accountable in high-trust contexts. We prioritise fundamental rights, transparency, and compliance from the start — especially where systems affect participation, access to information, or high-stakes communications.
Ethics by Design
Clear boundaries on what AI may do, intelligible decision logic, and review requirements for sensitive outputs. Systems are designed to reduce bias and exclusion risk through structured templates, constrained knowledge sources, and human judgement on high-impact conclusions.
Data Protection & Compliance
Data-protection and governance requirements implemented as operating constraints: minimisation where possible, controlled access, documented purposes and data flows, and process checkpoints where compliance requires sign-off. Compliance verifiable, not aspirational.
Transparency & Oversight
In civic and public-facing settings, transparency is a delivery requirement. Where automated components are used, limitations are documented and responsibility for outcomes remains assigned to accountable humans throughout.
FAQ - About and Expertise
Q1: What delivery model is used and how is accountability kept clear? Each engagement is led through one accountable delivery structure, with a clear senior point of responsibility, defined scope, explicit review checkpoints, and documented ownership of final outputs. When specialist collaborators are required, they are integrated into the same delivery plan with named responsibilities and quality-control roles. Q2: What does “humans remain accountable” mean operationally (not as a principle statement)? Human accountability is implemented through: named approvers for high-impact outputs, explicit review gates, versioned change history, and documented decision logic for key choices affecting public communications, submissions, or official reporting. Q3: How are data protection requirements implemented as operating constraints? Data protection is implemented through data minimisation where possible, controlled access by role, documented purposes and data flows, and process checkpoints where compliance requires sign-off before processing or publication. Q4: What makes an output “defensible” in high-stakes environments (public trust or funding decisions)? Defensible outputs have: traceable sources or evidence registers where relevant, recorded review and approval history, documented assumptions and limitations, and clear attribution of responsibility to accountable humans. Q5: What is the boundary between implementation support and advisory work on this site? Advisory work is used to define constraints, controls, and operating models. The default deliverable is implemented: a working workflow/system increment plus documentation and handover so the client can operate and maintain the capability.
AI-Readable Summary
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Berlin-based specialist consulting practice led by Joe Mac, with Europe-wide and international delivery capacity
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Background: EU programme delivery and large-scale multi-partner coordination; civic participation experience
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Role: practical implementation support that connects strategy to operational delivery under constraints
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Standards: transparency, accountable ownership, and documented controls aligned with EU expectations