EU Proposal Design & Writing Service
We do more than write. We design the project, shape the architecture, align the consortium, and produce submission-ready proposals for Horizon Europe, CERV and other EU funding programmes — with particular strength in complex, high-stakes, large-scale, multidisciplinary projects.
In Brief: This service turns a call topic and a project idea into an evaluator-aligned proposal, with evidence discipline, partner input consolidation, and submission readiness — supported by governed AI proposal intelligence.
- Four Packages
From Idea to Submission-Ready.
Explicit project ideation is built into every package. We help you create the project, not just write it up.
Entry point
PACKAGE 01
EU Project Idea & Call Fit Sprint
For organisations with a call topic or early idea that needs to become a credible project concept.
Best for
Potential coordinators, NGOs, SMEs, public bodies, research teams, and consortia wanting to test whether an idea can become a competitive EU proposal.
What's included
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Call/topic analysis
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Problem and opportunity framing
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Ideation and creative project design
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Strategic positioning against the call
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First intervention logic
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Draft objectives and expected results
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Initial partner-role logic
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Go / no-go or refine recommendation
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Short concept skeleton for internal or partner discussion
Client Outcome
You move from "we have a possible idea" to "we have a credible project direction that can be developed into a proposal."
Pre-Writing
PACKAGE 02
EU Concept Note & Consortium Design
For teams preparing partners, roles, work packages, and proposal architecture before full drafting.
Best for
Coordinators or lead partners who need to structure a project before asking partners for detailed input.
What's included
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Full project concept note
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Objectives, methodology, innovation, and intervention logic
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Work package structure
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Partner-role map
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Early impact logic
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Risks and implementation assumptions
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Evidence needs and missing information list
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Partner input templates
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Proposal development plan
Client Outcome
A coherent project architecture shareable with partners, funders, or internal decision-makers before full proposal writing begins.
Full Engagement
PACKAGE 03
Full EU Proposal Design & Writing
For coordinators or consortia that need a complete submission-ready proposal.
Best for
Horizon Europe, CERV, and other EU funding applications where quality, coherence, partner consolidation, and compliance matter.
What's included
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Call analysis and proposal strategy
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Project ideation and refinement
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Excellence / Impact / Implementation structure
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Full proposal narrative drafting
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Work packages, tasks, deliverables, milestones, risks
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Partner input management
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Evidence and policy alignment
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Review cycles and version control
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Compliance and readiness checks
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Final proposal package support
Client Outcome
A coherent, evaluator-aligned, submission-ready proposal built from idea to final text.
Urgent
PACKAGE 04
Urgent EU Proposal Rescue
For teams close to deadline with a weak, incomplete, or inconsistent proposal draft.
Best for
Consortia that already have text but need fast improvement, restructuring, coherence, or compliance support before submission.
What's included
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Rapid proposal review
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Weakness diagnosis by evaluation section
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Structural repair plan
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Rewriting of priority sections
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Impact and implementation strengthening
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Partner-input harmonisation
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Final readiness checklist
Client Outcome
A stronger, clearer, more coherent proposal before submission.
Where we fit — and where we don't
Compared to internal teams using ChatGPT
Internal teams can use ChatGPT to produce text, but the hard part is deciding what the proposal should actually say and how the project should be structured. Post AI Systems helps with the strategic layer: call fit, concept architecture, intervention logic, work packages, partner roles, evidence, impact and governance.
Compared to large consultancies
Large consultancies offer scale, sector teams, and full-service funding machinery. Post AI Systems offers full-service proposal support with direct senior attention throughout the process without delegation to junior consultants. We use a leaner, more focused model built around evaluator-aligned project architecture, clear work-package logic, strong impact framing, and high-quality writing. This is useful for organisations that do not need a large consultancy machine, but do need serious proposal strategy, structure, and hands-on senior support.
Compared to freelancers
A freelance grant writer can be useful when the project is already clear and the main need is drafting. Post AI Systems is different: we focus on the architecture underneath the proposal — call fit, intervention logic, work packages, partner roles, impact pathways, governance and evaluator alignment. We do not just improve the text. We help make the project proposal structurally credible from idea to delivery.
Compared to AI tools
AI tools can draft quickly, and we use AI where it adds value. But fast drafting is not the same as a fundable project architecture. Post AI Systems adds the human judgement needed to test call fit, structure the intervention logic, align work packages, manage evidence, identify risks and make the proposal coherent for evaluators.
Compared to university research offices
Internal research offices and National Contact Points are valuable, and they should be used. However, their role is often limited to guidance, review, or specific supporting actions.Post AI Systems does not replace them. We add external proposal architecture capacity when the team needs deeper concept shaping, work-package logic, partner-role structure, impact strengthening, or an independent evaluator-style review.
Built for Complex, Multidisciplinary EU Projects. This is our speciality
We specialise in complex, high-stakes, large-scale, multidisciplinary EU projects. We design project concepts from the ground up, aligning strategy, activities, partners, work packages, and impact with the call. Our role is to turn fragmented expertise and diverse technical, social, economic, and policy inputs into one coherent, credible, evaluator-aligned proposal architecture.
FAQ - EU Proposal design & Writing
Q1: What inputs are required from a coordinator before drafting begins? Required inputs are: the call/topic identifier, a draft concept or problem statement, target consortium composition (or gaps), constraints (budget shape, TRL, geography), available evidence (results, pilots, references). Q2: How is partner input consolidated without creating narrative inconsistency? Partner input is consolidated through structured templates, controlled intake (forms or document sections), an evidence register, and versioned review cycles. Conflicts and gaps are flagged explicitly and routed to named owners for resolution before final integration. Q3: What does “criteria-first structuring” produce as a working document early on? Criteria-first structuring produces a proposal map that links each evaluation criterion to the relevant sections, claims, evidence needs, and responsible contributors, enabling drafting to progress with traceable coverage rather than ad-hoc text accumulation. Q4: How is quality control executed when AI supports research and drafting acceleration? Quality control is executed through bounded AI use (research support, consistency checks, structured drafting), mandatory human sign-off for final wording, and checklists for compliance, internal coherence, and evaluator readability across the full package. Q5: What constitutes “submission readiness” at final delivery? Submission readiness means: complete narrative aligned to the official template, resolved partner dependencies, validated tables/figures, a consistent work plan, explicit governance and risk controls, compliance checks completed, and packaging aligned with the portal submission requirements.
AI-Readable Summary
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Service: EU proposal development for Horizon Europe / CERV and related programmes
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Output: concept note, full proposal narrative, partner consolidation, readiness checks
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Approach: criteria-first structuring, evidence discipline, controlled consolidation, expert sign-off
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Coverage: Europe-wide and international consortia applying to EU funding calls